It is good practice to plan the holidays of all staff to avoid them being postponed until the following year and also to avoid too many employees taking holidays at the same time. The traditional solution is to create a holiday calendar on an excel sheet by collecting the data agreed between managers and employees. Apart from the waste of time, there is also the risk of errors in the transcription of the collected data. In addition, HR has to decide whether the resulting holiday plan is compatible with the needs of the company. Also the employees do not know whether what they have requested at department level will be approved.
The HR-Assistant holiday planning tool overcomes all these problems by allowing all staff to record their preferences in a shared online calendar. Any problems are quickly identified and resolved at team level as everyone has visibility of the data. This can facilitate the management of all periods of planned absence, including parental and marriage leave. Once the various requests have been authorised, the calendar can be approved by the manager.