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Travel and Expense Reports with the "HR-Travel" module

Simple and efficient travel and expense reporting software

The HR Travel module simplifies and streamlines processes, reduces management costs, prevents errors and promotes collaboration. The system supports administration and employees from the organisation and authorisation of travel to the approval of expenses for reimbursement in the payroll.

Organising your trip

When organising a trip, some essential information may be required, such as departure and return dates, purpose of the trip and possible assignment code.

Depending on the type and duration of the trip, it may be necessary to make reservations for transport, hotels, rental cars. For business trips abroad it may also be necessary to purchase foreign currency. HR-Travel enables you to collect all this information in an orderly manner, send it to the company travel office or secretary and easily request the necessary authorisations.

Super fast expense report creation

When you return from your trip, HR Travel helps you to create your expense reports quickly. An additional benefit is the Mobile App, which allows you to fill in your expense report from the comfort of your train, even without a data connection, and attach one or more photos of all your expense receipts. This way, you no longer risk losing them or confusing receipts from different trips. In addition, the administration will always have all the information at their fingertips online, saving time and reducing paper consumption. This increases productivity in all areas involved and makes calculating the expense report a breeze.

Mileage reimbursement

The HR Travel module includes a mileage reimbursement management functionality, designed for employees who make frequent business trips with their own car. By entering information about the journeys made and the kilometres travelled into the system, all costs are always under control and automatically associated with the orders. It also saves a lot of time compared to traditional paper or Excel management.

Tracking multiple types of expenditure

The HR Travel module allows you to distinguish between different types of employee travel expenses. This enables cost-optimised analyses to be carried out.

It is also possible to manage both lump-sum and itemised reimbursement, to enter the travel allowance and to distinguish between cash, company credit card and currency expenses.

Thanks to the note fields, you can transfer information and clarifications to the administration regarding the various expense items.

Both expenses incurred by the employee and expenses paid in advance by the company can be tracked in order to calculate the overall costs of the trip.

Fuel cards for company cars

The HR-Travel module also provides support for the management of fuel cards, which, as you know, are subject to strict regulations.

With HR-Travel all data is created electronically and the possibility of errors is reduced. The module tracks fuel purchases, whether made with a company credit card or your own, so that you can manage reimbursements and correctly calculate the total cost of company cars.

There is no paper form to scan and email and the risk of errors is reduced because all data is electronic from the start.

Data analysis

With the various types of ready-made Analytics reports, the manager can view the expense data for a specific time period and carry out various types of analysis, e.g. to identify abnormal amounts or to obtain travel expense statistics. For more complex analyses, it is always possible to export all of the expense data in Excel format and create graphs to suit different requirements.

Expense report calculation

The travel and expense report software makes it easy to calculate expense reports and highlight employee reimbursements. In addition, you can download all the receipts attached to the expense report that interest you in a single file and with a single click, without having to call them up one by one from the employee expense report module. After the necessary authorisations have been made, the data is sent at the end of the month to the employment consultant for payment by payslip.

Simple and secure travel management

Enter your travel details in HR Travel. All your travel arrangement requests will arrive quickly and error-free at your company's travel office.

No more problems with expense claims

HR-Travel helps you to fill in the employee expense report. Thanks to the App, you can do this anywhere, even when there is no Internet connection, and attach receipts by simply taking a photo with your smartphone.

Quick and easy expense report calculation

Your employee expense report calculations will be immediately ready to send for reimbursement to your labour advisor. With a single click you can download all the files of the receipts you are interested in.

What if you use the car?

HR Travel also provides support for fuel card management in the case of company cars. If you use your own car for service trips, HR-Travel includes mileage reimbursement management functionality.

Identifies and analyses the various types of expenditure

The fields available in our Expense Report form allow you to enter extensive and detailed information on employee travel expenses. This data can be analysed to derive useful information on costs and their development over time.

Adapts to your organisation

The authorisation workflow is extremely flexible and configurable and can be adapted to any organisation from the simplest to the most complex. You can create specific authorisation rules for different locations and facilities in your company.